Student Office Assistant
Required Schedule Flexibility
(1-5 scale with 5 as most flexible): 3
The student assistant in the Vice-President's office will assist in collecting information for a special independent project on previous Patriotic Travel trips into a concise portfolio. The student assistant will also help the Assistant to the Executive Vice-President.
Primary duties and responsibilities:
Collect Patriotic Travel information,
Typing (on typewriter and computer),
Organize Patriotic Travel information and biographies,
Clean the office,
Greet visitors and answer the telephone,
Assist with major convocations and board meetings.
Secondary duties and responsibilities:
Perform other duties as assigned.
Loyalty to the College, as well as the ability to maintain total confidentiality,
Perform basic office duties,
Be dependable and prompt,
Maintain a high level of initiative, as well as accept responsibility,
Possess a good personality and good public relations/human relations skills,
Able to cooperate with others (students, visitors, and the work supervisor).
Ability to reason through a situation (if the work supervisor is unavailable).
The student will:
Learn the appropriate way to greet visitors,
Answer the telephone and take messages with proper office etiquette,
Be able to proofread and type accurately (on computer and typewriter),
Know how to utilize Microsoft Word and Excel,
File all correspondence in organized, effective manner,
Assist with major convocations and Board meetings,
Greet VIP guests at major convocations and Board meetings,
Organize projects and scrapbooks,
Update donor cards,
Maintain total confidentiality,
Demonstrate a dependable and prompt work ethic,
Accept responsibility and a high level of initiative,
Develop good public relations/human relations skills,
Cooperate with others in a work setting (supervisor and co-workers),
Be able to reason through a situation if the work supervisor is unavailable,
Adhere to scheduled work times -- plan in advance if class schedule interferes,
Manage time properly with work and class schedule,
Demonstrate proper interview skills and professional office etiquette,
Properly write business letters and the correct form for letters,
Use office equipment properly -- fax machine, copier, etc.,
Clean the office.