Student Office Assistant
Required Schedule Flexibility
(1-5 scale with 5 as most flexible): 4
The office is the hub of the School of the Ozarks lower school and works hard to keep the daily routine flowing smoothly. The office assistant needs to be ready and willing to serve in any capacity, at any given time, to meet the needs of the students, parents, faculty and staff. The office assistant's goal should be to help make the school excellent in any way possible and to do every task as if everything at S of O depends on them.
Primary duties and responsibilities:
Assist in daily tasks,
Organize and run the school library,
Deliver items to teachers and/or students during the school day,
Answer the phone in the office and take detailed messages, as needed,
Assist parents, students, and visitors as they come in the office with needs,
Check in students arriving late to school and check out students leaving school early,
Daily trip to other offices on campus to deliver items from the Lower School,
Be available to watch the office if supervisor steps out,
General cleaning of main office, Scott's office, lobby area, lounge/workroom: dump trash cans, clean up clutter, wash dishes, clean window/door glass, as needed dust and vacuum,
Supervise a classroom in the event the teacher needs to step away for a few moments,
Escort students to the health clinic if the need arises; must have permission from administrator first.
Secondary duties and responsibilities:
Make copies and file items,
Data entry/student file organization,
Other various projects as assigned.
Good communication skills,
Ability to multi-task,
Must be well-groomed and adhere to professional dress code,
Pleasant and friendly personality,
Willingness to serve others,
Ability to work with and assist others as the need arises.
The student will:
Demonstrate dependability by reporting to work on time and completing tasks assigned in an efficient and joyful manner,
Understand appropriate attire and display positive work habits,
Recognize the importance of confidentiality and workplace loyalty,
Demonstrate excellent telephone skills and accurate message taking,
Use effective communication skills within the office setting and with parents, students, faculty, and staff,
Develop excellent writing and computer skills; be able to send emails and design memos, fliers, etc.,
Understand teamwork by being an effective team player when working on special events and projects,
Maintain records with accuracy, and have an eye for detail,
Understand how to take the initiative and complete tasks with confidence,
Understand the importance of a clean and organized workplace environment,
Recognize the importance of a positive attitude, spirit of cooperation, and ability to control one's emotions in a high demand, busy work setting,
Understand the importance of taking pride in your work and putting forth the extra effort in order to be the best you can .